Emergency Preparedness

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1.0 Purpose 
 
 The purpose of this procedure is to provide guidelines to follow in the event of a natural
 disaster and/or evacuation of the building. 
 
 2.0 Scope 
 
 This procedure applies to a plan for emergency preparedness for all areas of Jon Labs, Inc.
 
 3.0 Responsibility 
 
 3.1 It is the responsibility of Department Managers and Supervisors to support and
 coordinate any activities, remove and evacuate employees, and initiate protective
 
 measures. 
 
 3.2 ‘It is the responsibility of HR to maintain all current employee information, including a
 
 current address and telephone number. HR is also responsible for the coordination of
 
 activities with ambulances and local hospitals and to notify family members in the
 event of any serious injuries. 
 
 3.3. ‘It is the responsibility of IT to provide a list of everyone in the building at the time of
 evacuation, including visitors. 
 
 3.4 It is the responsibility of Production Management to use a two-way radio to notify the
 Supervisors of an order to evacuate. The Supervisors will make the announcement for
 
 their employees to safely and calmly evacuate the building. 
 
 3.5 It is the responsibility of all employees to follow this procedure and instructions of their
 
 supervisors. 
 
 
 

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 3.6 It is the responsibility of the Safety Director or designee to call all or individual
 
 emergency organizations (e.g. police, fire, ambulance, etc.). 
 
 3.7 It is the responsibility of the Safety Director or designee to document and conduct an
 
 annual evacuation drill using form A-104-F1. 
 
 3.8 It is the responsibility of the Safety Department to retain form A-104-F1 along with any
 supporting documentation. 
 
 3:9 It is the responsibility of the Director of IT to assess and assure full recovery from
 backup of computer systems, IT backup, and phone systems. 
 
 4.0 Definitions 
 
 4.1 Natural Disasters — hurricanes, tropical storms, tornadoes and floods
 
 4.2 Warning Period — an announcement that hurricane conditions (sustained winds of 74
 
 mph or higher) are expected somewhere within the specified coastal area, issued 36
 hours in advance of the anticipated onset of tropical-storm-force winds
 
 4.3 Watch Period — an announcement that hurricane conditions (sustained winds of 74
 mph or higher) are possible within the specified coastal area, is issued 48 hours in
 
 advance of the anticipated onset of tropical-storm-force winds 
 
 4.4 Safety Director — person in charge during an evacuation as assigned by the CEO
 
 4.5 Muster Point Captains — person(s) in charge taking roll call at a designated Muster
 
 Point 
 
 4.6 Muster Point — designated safe location(s) for personnel to report to so they can be
 
 counted for roll call 
 
 4.7 Evacuation — any event that requires all personnel to leave the building and report to
 
 designated muster points 
 
 
 

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 5.0 References 
 
 5.1 Disaster Recovery and Business Continuity Plan (DRBC) 
 
 5.2 C-502, SOP, Record Storage, Retention, and Destruction 
 
 5.3. Map of Muster Points: Main Facility, (8031 114 Ave, Suite 4000, Largo, FL 33773)
 
 and Belcher Facility (10950 S Belcher Rd, Seminole FL 33777) 
 
 5.4 A-104-F1, Form, Evacuation Drill Form 
 
 6.0 Procedure 
 
 6.1 Phase I — Planning 
 
 6.1.1 The CEO will initiate a general meeting of Department Heads as soon as news
 
 of a weather alert is received in order to assess the general state of preparedness
 of Ion Labs facilities. 
 
 6.1.2 Once a weather warning has been made by the National Weather Service, the
 CEO will provide a decision to dismiss the staff from work. 
 
 6.2 All emergency preparedness procedures are at the discretion and direction of the CEO.
 Department preparation for a Hurricane, Tropical Storm or Flood (these steps relate to
 
 the company preparing within a warning period) 
 
 6.2.1 QC Laboratory 
 
 6.2.1.1 All analyses are to be concluded upon initial warning of storm system.
 
 6.2.1.2 Return all standards to desiccators or refrigeration (as appropriate).
 
 6.2.1.3 Remove all items from the floors, including waste cans.
 
 6.2.1.4 Wash and store all solid lab glassware. 
 
 6.2.1.5 Unplug all electrical equipment. 
 
 
 

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 6.2.1.6 Return chemicals to appropriate storage location. 
 
 6.2.1.7 Empty solvent waste to safety cans or collection drums.
 
 6.2.2 Maintenance, Warehouse and Production 
 
 62.2.1 Remove all trash and debris from offices, outside areas surrounding the
 
 facilities. 
 
 6.2.2.2 Secure and reinforce (where necessary) all outside storage cabinets and
 
 system equipment (air units, etc.). 
 
 6.2.2.3 Store all raw materials, bulk product, and Work-In-Process (WIP) in
 
 racks off the floor away from windows and doors. 
 
 6.2.2.4 Remove all products from hoppers and manufacturing equipment.
 
 Seal in containers, wrap with plastic (if necessary to seal tops). Store
 off the floor if possible. 
 
 6.2.2.5 Clean, dry and plastic wrap all equipment (where applicable, except
 
 the V-blenders). 
 
 6.2.2.6 Return all batch records to the filing cabinet located at the QC station.
 
 6.2.2.7 Unplug all electronic equipment. 
 
 6.2.2.8 Shut down all air compressors. 
 
 6.2.2.9 Shut down main power once an evacuation order has been given.
 
 6.2.3 All other Departments 
 
 6.2.3.1 Verify all documents are stored away in cabinets or plastic boxes.
 
 6.2.3.2 Backup all electronic files appropriately. 
 
 6.2.3.3 Turn off and unplug all electronic equipment. 
 
 
 

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 Emergency Preparedness A-104 5 Page 5 of 9 
 
 6.3. Department preparing for tornadoes (these steps relate to the company preparing within
 
 a very short watch period and shelter must be at Jon Labs.) 
 
 6.3.1 All employees, when instructed that a tornado has touched down in the
 
 immediate area, should take protective steps to ensure survival.
 
 6.3.2 Do not evacuate the buildings. 
 
 62.3 Move away from rooms with windows and outside doors. 
 
 6.3.4 Move into the middle of the building away from all exterior doors and windows.
 
 6.3.5 Crouch down close to the floor, or get under a sturdy table, cover your head
 
 with your hands. 
 
 6.3.6 Wait until the danger has passed before leaving the protective area.
 
 6.3.7 Assess damage, help the injured and report anyone who is missing to a
 Department Head. 
 
 6.4 Department preparation for evacuation from fire, smoke, or other catastrophic event.
 
 6.4.1 Safe exit routes are posted around the facility. 
 
 6.4.2 Evacuate the building at the sight of fire, smelling of smoke, fire alarm, or from
 orders of the Supervisor or Manager in the area and proceed away from the
 
 building to department assigned muster points. 
 
 6.4.3 Close doors and windows if time permits. 
 
 6.4.4 Move away from the fire and smoke whenever possible. 
 
 6.4.5 Touch closed doors with the back of your hand to test for heat; do not open them
 if they are hot. 
 
 6.4.6 Do not re-enter the building until you have been instructed to do so by the
 Production Director. 
 
 
 

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 6.4.7 If you have a hand held radio, turn to channel 9, turn volume all the way up, and
 
 stay off radio to listen for instructions. 
 
 6.4.8 Department Managers and Supervisors will account for all employees, visitors,
 
 contractors, or other personnel under their direct supervision.
 
 6.4.9 Report any missing persons to the Emergency Responders and the Safety
 Director if possible. Report where they were last seen. 
 
 6.4.10 When the Production Director deems it safe to return to the building,
 Department Managers and Supervisors will ensure protective clothing is
 
 changed out and dedicated shoes are sanitized. 
 
 6.5 If circumstances prevent use of a safe exit route or the exit door is warm or hot to the
 
 touch, then follow these directions. 
 
 6.5.1 Remain in your work area. 
 
 6.5.2 Stuff the cracks around the door with towels, lab coats, throw rugs, etc. to keep
 
 out as much smoke as possible. 
 
 6.5.3 If there are no flames or smoke outside the nearest window, open it and get out.
 
 6.5.4 Call the Fire Department — 911 if you remained trapped inside the building
 
 6.5.5 Records will be retained per C-502 (Record Storage, Retention, and
 
 Destruction). 
 
 6.5.6 Additional information for disaster recovery can be found in the DRBC if not
 
 covered in this procedure. 
 
 
 

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 Standard Operating Procedure SOP No | Rev 
 
 Emergency Preparedness A-104 5 | Page 7 of 9 
 
 7.0 Revision History 

| Rev | Date | Description of Changes | CCR # | By |
|-----|----------|------------------------|-------|----|
| 0 | 08/30/10 | New # | - | - |
| 1 | 04/01/13 | Changed the SOP format, updated the SOP | 13-262 | I. Ilchev |
| 2 | 02/08/16 | Biennial Review: updated SOP format. Defined new roles and responsibilities. Included reference to DRBC. Revised section about evacuations to reflect new fire | 15-0544 | P. Zittere |
| 3 | 08/03/18 | drill procedures with map of muster points. Removed section on Post Evacuation instructions. Included reference to record retention policy. Added form to document evacuations. | 18-0080 | K. Tyrrell |
| 4 | 03/02/21 | Update to reflect current titles and responsibilities. CC- Change to include Belcher Facility and address, Update facility specification. Attachment update to reflect current P) 01/05/23 entry and exit locations at Main Facility. Attachment 2 update CC-23-0002 C. Coggins to reflect Belcher Facility entry and exit locations. Update to Ion Labs Logo in header. Update to responsibility section. | 21-0070 | B. Almand |

 8.0 Attachments 
 
 8.1 Attachment 1 — Main Facility Muster Points 
 8.2 Attachment 2 — Belcher Facility Muster Points 
 
 
 

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 Emergency Preparedness A-104 Page 8 of 9 
 
 Attachment 1 — Main Facility Muster Points 
 
 Muster Point #1 
 Captain is Director of Client Services 
 Second Shift — Production Manager 
 e CEO 
 e Finance & IT 
 e Purchasing 
 e Sales & Marketing 
 e Human Resources 
 e R&D & Engineering 
 
 Muster Point #2 
 Captain is Head of Quality 
 Second Shift — Production Manager 
 e Quality Control 
 e Quality Assurance 
 ® Production Control 
 
 Muster Point #3 
 Captain is Production Manager 
 Second Shift — Packaging Supervisor 
 e Packaging 
 
 Muster Point #4 
 Captain is Maintenance Manager 
 Second Shift - Compression 
 Supervisor 
 e Maintenance 
 e = Liquids 
 e Gummy 
 e Blending 
 
 Muster Point #5 
 Captain is Shipping Manager 
 Second Shift — Compression 
 Supervisor 
 e Facility 
 e Warehouse 
 e = Shipping 
 @ Compression 
 
 
 

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 Emergency Preparedness A-104 Page 9 of 9 
 
 Attachment 2 — Belcher Facility Muster Points 
 
 Muster Point #1 
 Captain is Weighing Lead 
 Second Shift — Weighing Lead 
 e Weighing Department 
 
 Muster Point #2 
 Captain is Inventory Control Lead 
 
 e Office Personnel 
 
 Muster Point #3 
 Captain is Inventory Control Clerk 
 e Warehouse Department 
 
 
 

[SOP 

 JANLABS Evacuation Drill Form 
 
 Form: A-104-F1 CCR No. CC-23-0002 Revision: 2 
 
 EVACUATION DRILL 
 
 Print Name: 
 
 Signature: 
 
 Job Title: 
 
 Location of drill: 
 
 Date of drill: 
 
 Start Time of drill: 
 
 Amount of people participating: 
 
 Amount of people accounted for: 
 
 O Drill was successful 
 
 Print Name: 
 
 Signature: 
 
 Job Title: 
 
 End Time of Drill: